Annual General Meeting for the Year 2021/2022

Wednesday 06 July, 2022
5:45 pm - 8:00 pm

Chilmington Green Management Organisation (CMO)

Annual General Meeting

Wednesday 6th July 2022

Chilmington Green Primary School, Mock Lane, Great Chart, Ashford.  TN23 3DS

5.45 registration for a 6pm start

(Please note we will be unable to allow access prior to 5.45 due to the school’s after-school club).


Timings Session
6.00 to 6.20pm The AGM
6.20 to 6.30pm CEO's Presentation on the Year Ahead
6.30 to 7.00pm Questions and Answers Session
7.00 to 8.00pm Drinks and Chat with the CMO Directors and our Community Partners

Upon arrival, the CMO team will have a reception area where you will be asked to check in and to confirm your Membership status (whether a member or not, or attending on behalf of a member as a proxy voter). You may wish to send someone as your proxy and if that is the case then it will be helpful to receive a Proxy Voter Form in advance. This is linked below.

Some alcoholic and non-alcoholic drinks will be provided as attendees are invited to stay after the meeting for an informal discussion with the CMO Board, staff and our community partners.

Following the formal business of the AGM we will hold a Q&A session and residents are invited to email questions in advance of the evening to, questions received in advance will be given priority. We have invited our community partners to attend and they will be available during the informal drinks and chat session to discuss how they support our community.  Confirmed to attend so far are Neighbourhood Watch, Emergency Exit Arts, Singleton with Great Chart Parish Council and Tom Lewis, Community Development Worker.

In order to ensure that everybody has a chance to find out more about our community partners and have an informal chat with the CMO Directors and the team we will draw the formal AGM, CEO’s presentation and Q&A session to a close at 7pm.  Please enjoy this time to also meet and chat with your neighbours.

Important Documents Included with this Notice

AGM Invite (Including Proxy Vote Form on page 2)

Chairman’s Report

AGM Code of Conduct

Minutes of the AGM for the Year 2020/2021

CMO Charitable Company Accounts

Trust Accounts (RCD Income)

CMO Membership Form

CMO Membership

Members of the CMO will be able to vote to approve the minutes of the 2020/2021 AGM, the Charitable Company Accounts for 2021/2022 and agree the appointment of McCabe Ford Williams as independent examiners. A Member is defined as an occupier of a household who has signed and returned the CMO membership form. A link to the CMO Membership form can be found above.

Please be advised that in compliance of the CMO Articles of Association you may not vote at the AGM if your rent charge payments are in arrears by 45 days or more.